Chain of Custody

Chain of Custody · Every lot movement connected to a verifiable record

Chain of custody connects every lot movement to verifiable records so decisions can be traced and defended. Without it, quality failures are hard to isolate and corrective actions lose precision.

Required Data At Each Handoff

Data Point	Why It Must Be Captured
Lot ID and source identity	Enables traceability back to field, grower, and harvest conditions
Date, location, and handler	Establishes the timeline of lot movement for root-cause analysis
Condition notes and inspection status	Documents the state of the lot at each transfer — not just at intake
Sampling and test references	Links physical lot to test data so quality records and grain identity stay connected

What Breaks Without It

Weak chain-of-custody discipline means quality failures become hard to isolate, corrective actions lose precision, and certification claims become indefensible under audit.